How many times a week does someone in your organization scan a document? How many times does that scan head to someone's email? If you answered anything over zero, you need to consider the security of your scanned documents. Until copiers become standalone servers, you’ve got a weak spot.
The A&A Blog
Organizations facing document management challenges endure a 21.3% loss in productivity. Whether it be an inability to find documents or not having a centralized location to store and access paperwork, these issues cause worker aggravation and hinder customer satisfaction.
It's not a typo! DeNISTing is a powerful eDiscovery tool designed to make legal document review much easier.
In the modern office, there are a lot of processes and devices that make life easier. Some are obvious: card authentication, cloud backups, the break room coffee maker. But others are invisible by design. By design, they do the heavy lifting in the background so you don't have to worry about it. One of the greatest unsung heroes of invisible processes is optical character recognition, or OCR.
Electronic document management is the best way to keep your files organized and immediately accessible throughout your organization. But did you know EDMS is also an excellent way to improve your information security and help meet state, federal, or industry compliance guidelines? It's true! Here are just a few ways EDMS can help you meet your security goals:
It might come as no surprise that we here at A&A Office Systems think the copier can be a cornerstone to your office. What might come as a greater shock is that it's actually true! When combined with smart business practices and modern software, your copier is a much bigger asset than you may realize.
One of our favorite software solutions is eCopy ShareScan from Nuance. eCopy is great because it offers a whole slew of useful features with centralized administration so it's easy to configure and maintain your whole print fleet.
Interoffice collaboration helps keeps the engine running. No person is an island and no department can do it alone. The importance of working together within a team and alongside other teams is a highly emphasized corporate value.
Taking on a document scanning project is no small feat. Despite the challenge, the effort will undoubtedly pay off. Once your paper files are scanned into a digital format, you’re on your way to cutting costs, increasing productivity and peace of mind. (No really!)
But how do you get started with document scanning? Maybe your state has a new law requiring digital preservation, or your corporate headquarters has handed down new guidelines. Heck, you may just be swamped with paper files and you’re desperate to get them out of your hair. Either way, you may feel a little overwhelmed. In an effort to get started right away, you might be tempted to just throw piles of paper through a scanner and be done with it.
One of my favorite things about writing for The A&A Blog is helping readers understand terms and concepts that they may have heard in the past but may not fully understand. Sometimes we’re too embarrassed to ask or the opportunity never comes up, but fear not: The A&A Blog is a safe place to learn more about these ideas!
As the mechanisms that run our businesses become ever more digital in nature, one thing is certain: If your documents are in paper form only, your information is trapped and isn't serving you as well as it could be. If your documents are electronic, however, the content can be easily retrieved or integrated into time-saving workflows.
Integrated Cloud Environment from Ricoh, better known as Ricoh ICE, sounds a bit like marketing gibberish, but it really is the linking point between your lifeless paper documents and the limitless potential of a vibrant electronic format.
Because ICE is a low-cost subscription, so there's no need for additional software. ICE works right with your existing Ricoh or Savin MFP, but that's not even the best part!